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Annual Workshop and Symposium 2003 in Tampa Bay, FL
Where is the Tampa Bay convention center?
The Tampa Convention Center located directly on the waterfront in the heart of downtown Tampa, is a beautiful facility that includes 600,000 feet of meeting space and 2,000 feet of waterfront views. The Center recently completed an expansion project that doubled its number of breakout rooms to 36. The additional meeting rooms compliment the Center's 200,000 square foot exhibit hall, and 36,000 square foot ballroom.
The Center is conveniently located within walking distance to hotels, restaurants and clubs. The address is: 333 S. Franklin St, Tampa FL 33602.
You can see photos of the facility at: http://www.tampagov.net/dept_Convention_Center/Photo_Gallery/Index.asp
NOTE: DO NOT SEND ANY INFORMATION TO THE CONVENTION CENTER!!!!
Will I get to pick my space?
NCSLI has an Assigned Order Number (AON) process developed based on how long you have exhibited with NCSLI and the process generally directs the reservation process for spaces. However, NCSLI reserves the right to place similar groups together or to avoid placing competing companies in the same general proximity. Available spaces are shown on the Exhibitor web site and floor plan.Where can I find a map of the space?
At the NCSLI web site: http://www.ncsli.org/conference/2003/exhibit_sales.cfm (or link directly from http://www.ncsli.org and explore the other conference-related information).How large is my exhibit space?
All spaces are 10'x10'; however you can purchase more than one space if we have available spaces next to each other.Can I have two booths put together as one?
Yes. You can purchase more than one booth space as long as they are available next to each other.What comes with the booth?
A 8-foot high backdrop drapery with a 3-foot high side drape and a sign with your company name (you will generally want to use your own signage for display).Is there electricity for my booth?
Yes. We will supply with 10 Amp/115 V access, two-outlet power supply. You can purchase additional power to meet your needs through CSS (drayage). Again, the exact details will be provided in May 2003.Is the floor carpeted?
No. You can purchase carpeting for your space through the Convention Services of the Southwest (CSS). The aisles will be carpeted in standard "NCSLI blue". Obtaining carpeting will be done as a part of your arrangements for supplies and carpeting with CSS in May 2003. Complete instructions will be provided at that time.Will I be able to order other booth needs?
Yes. Other booth requirements such as tables, chairs, can be ordered from our drayage contractor for additional rental fees. Exact details to be provided in May 2003.What are the costs to exhibit?
$1,600 is the cost for a “standard” booth and $2,000 for the “premium” booths. You can see the anticipated traffic flow for standard and premium booths on the exhibitor floor plan.How many people can staff a booth for what price?
Each booth “space” comes with one free “complimentary” and two “exhibitor only” badges. Additional exhibitor-only badges may be purchased when conference registrations are open in the Spring 2003. The complimentary badge includes full conference access. If you purchase more than one booth space, keep in mind that each booth includes additional complimentary and exhibitor only badges.How close is the Conference hotel?
It is about 200 yards away!Is there paid parking?
Parking rates are not covered and we don’t have the parking rates at this time. A parking structure is currently being built at the location and we will provide more details as they are available. 460 parking spaces are attached to the Convention Center in a parking garage.When can I set up my exhibit?
Exhibit set-ups are Sunday August 17th beginning at 8:00 am You must pick up your exhibitor packages at that time which include name badges.
Complete set-up MUST be done by 5 pm so that we can prepare the exhibit hall for the evening Reception.
You will need to tear down the booth from 2:30 pm to 10 pm on Wednesday, August 20th. Exhibitors may not begin tear-down processes before 2:30 pm on 8/20/03 (see the contract language for specific details).
How many days of exhibits and other features?
You will be able to exhibit during specific hours from Sunday night through Wednesday at 2:30 pm when the exhibit area closes. We intentionally schedule a significant amount of time during each day of the conference when the exhibit area is open with no concurrent activities. Sunday night begins with a Reception with food and drinks from 7 pm to 9 pm and is generally the greatest active time with about 800 people attending the opening Reception.Will Union setup and take down be required?
Tampa is a “right to work” State and the set-up and tear-down process will not be governed by union control. You will be able to hire labor directly through drayage (CSS). Again, more details will be coming on this process in May 2003.How many people attend the convention?
We typically have 1,100 to 1,200 registered attendees, with about 32 countries represented from throughout the world.
The majority of our attendees are “decision makers” within their organizations and have authority for purchasing decisions.
Can I get a guest list of attendees?
Each exhibitor will receive an Excel database of all registered attendees at the close of the conference.How many companies will exhibit?
We have typically had around 120 exhibitors at each conference in about 150 booth spaces. For the first time at Tampa, we will have additional exhibitor space that allows us to go up to 200 booth spaces.Is there transportation provided among the various hotels?
No. The alternate hotels are within a 5 to 10 minute walk.How do I pay and to whom?
You will sign a contract that provides exact payment details. A copy of the contract terms and conditions are available on the web site for your review. 50 percent of the payment is due by January 4th. The final payment is due by March 7th. There is an early-bird discount of $200 if PAID IN FULL by January 4th, 2003.Can I pay in installments?
Yes. As described in the terms and conditions, 50 percent payment is due by January 4th and final payment by March 7th, 2003.What is the dress attire?
Dress for the NCSLI conference is “business”.Do I have to be a member of NCSLI?
No you do not need to be a member of NCSLI to exhibit at the annual Workshop and Symposium, though we always encourage organizational membership.How do I become a member of NCSLI?
You can become a member by completing the membership application in our Newsletter or on the web site and by making the payment of dues. Membership benefits are described in detail on our web site.Is there security at the conference and in the exhibit areas?
Yes. NCSLI obtains additional contracts for security for all of our conferences. The convention center has additional security, but we ensure secure space by bringing in additional security staff.Who is the main NCSLI contact, and how do I contact him/her?
Your NCSLI point of contact at the Business Office will be:
Tom Huttemann (585) 554-6295 thutteman@aol.com orCraig Gulka (303) 440-3339 cgulka@ncsli.org.
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